Look Storage System Documentation
Learn how to create, manage, and apply brand looks for consistent, professional PDF generation. Master colors, typography, layouts, and more.
Getting Started
The Look Storage System allows you to create and save brand presets ("Looks") that ensure consistent styling across all your PDF documents. Think of it as your brand kit for PDF generation.
Define colors, fonts, and layout preferences for your brand.
Add logos, extract colors from websites, choose fonts.
Select your Look when generating PDFs for consistent branding.
Look Storage System
A "Look" is a comprehensive design preset that includes colors, typography, layout settings, and decorative elements. Creating looks ensures brand consistency and saves time when generating multiple documents.
What's Included in a Look
- Primary & Secondary colors
- Accent for highlights
- Background & Text colors
- Link, Border, Success, Warning, Error
- Heading & Body font families
- Base font size & heading scale
- Line height & letter spacing
- Page size (A4, Letter, Legal)
- Portrait or Landscape orientation
- Custom margins
- Header & Footer styles
- Divider styles (line, dots, gradient)
- Border & corner styling
- Shadow effects
- Watermarks & Logo placement
Style Presets
Choose from 8 professionally designed style presets as starting points:
Uploading Assets
Upload logos and brand assets to include in your PDFs. We support modern upload patterns with drag-and-drop, progress tracking, and cloud storage.
Supported Formats
- • PNG (recommended for transparency)
- • JPG/JPEG (photos)
- • SVG (scalable graphics)
- • WebP (modern format)
- • Max file size: 10MB
- • Recommended: <2MB
- • Logo ideal: 500x200px
- • Min resolution: 150 DPI
- • Use transparent backgrounds
- • Provide light & dark versions
- • High resolution for print
- • Simple designs work best
Upload Workflow
Drag files into the upload zone or click to browse. Multi-file upload supported.
Files are validated for type, size, and format. Clear error messages guide corrections.
Real-time progress bar shows upload status. Large files use chunked upload for reliability.
Files are securely stored in cloud storage with automatic optimization.
Preview uploaded assets, adjust placement, and choose sizing options.
Color Extraction from Websites
Extract brand colors directly from any website using our AI-powered color extraction tool. Simply enter a URL and we'll analyze the site's color palette.
How It Works
Extracted Colors
The extraction process identifies these key colors:
The dominant brand color, used for headers and key elements.
Supporting color for subheadings and secondary elements.
Eye-catching color for buttons, links, and highlights.
Page background and default text colors for readability.
Typography Guide
Typography is crucial for readability and brand identity. We support 18+ open-source Google Fonts optimized for both screen and print.
Recommended Font Families
Modern, highly readable. Perfect for digital and print.
Google's signature font. Clean and versatile.
Friendly and highly legible at all sizes.
Warm and stable. Great for professional documents.
Geometric and elegant. Perfect for headings.
Elegant and sophisticated. Ideal for luxury brands.
Designed for readability on screens and print.
Contemporary serif with calligraphic roots.
Typography Settings Explained
Default text size. 10-12pt for print, 14-16pt for screens.
Multiplier for heading sizes relative to body text.
Vertical space between lines. Higher values improve readability.
Horizontal space between characters.
PDF Types & Standards
Different PDF types serve different purposes. Choose the right format based on your document's intended use.
Common PDF Types
Professional reports with headers, sections, and data visualization.
Financial documents with line items, totals, and payment details.
Business proposals with sections for overview, pricing, and terms.
Legal agreements with signature blocks and clause formatting.
Professional resume with contact info, experience, and skills.
Award certificates, diplomas, and recognition documents.
Marketing materials with images, sections, and call-to-actions.
Slide-based documents for sharing presentation content.
Long-form content with chapters, navigation, and reading features.
PDF Standards
Universal PDF format for general use. Works everywhere.
Long-term preservation format. Embeds all content for future access.
Print-ready format with embedded colors and fonts for accurate reproduction.
Technical documents with support for 3D, animations, and large formats.
Universal accessibility standard for screen readers and assistive technology.
Security & Copy Protection
Protect your PDF documents from unauthorized access, copying, and distribution with multiple layers of security.
Security Levels
Document is fully open with no restrictions.
- • Anyone can view
- • Copy & print allowed
- • Editing allowed
Prevent casual copying while allowing printing.
- • Copying disabled
- • Printing allowed
- • No password required
Balanced security for most business documents.
- • Copy & edit disabled
- • Print allowed
- • Form filling restricted
Maximum protection for sensitive documents.
- • Password required
- • All copying disabled
- • Print restricted
Protection Options
Control whether users can print the document.
Prevent text from being copied and pasted elsewhere.
Block modifications to the document content.
Control access to fillable form fields.
Allow or block comments and highlights.
Require a password to open the document.
Accessibility (ADA/WCAG)
Create accessible PDFs that work with screen readers and assistive technology. Compliance with accessibility standards is required for many organizations.
Accessibility Levels
Essential tags and language settings for basic screen reader support.
Meets minimum Web Content Accessibility Guidelines (WCAG 2.1 Level A).
Recommended accessibility level for most organizations.
Full ISO 14289 compliance for universal accessibility.
Key Accessibility Features
Semantic tags (headings, lists, tables) help screen readers understand document structure.
Defines the logical sequence content should be read, especially important for multi-column layouts.
Text descriptions of images allow visually impaired users to understand visual content.
Specifies the language for correct pronunciation by text-to-speech software.
Navigation aids generated from headings help users jump to sections.
Ensures text has sufficient contrast (4.5:1 minimum) for readability.
Best Practices
Follow these best practices to create professional, consistent, and accessible PDFs.
Choose a preset that matches your brand personality, then customize. This ensures all settings work well together.
- Modern/Minimal for tech companies
- Classic/Elegant for law firms and luxury brands
- Corporate for traditional businesses
- Creative for design and marketing
Stick to your brand colors across all documents. Limit accent colors for impact.
- Primary color for headings and key elements
- Use accent sparingly for CTAs
- Ensure sufficient contrast for accessibility
- Test colors in print if printing is expected
Prioritize readability over style. Sans-serif fonts work best for screens.
- 12pt minimum for body text
- Pair fonts with contrast (serif + sans-serif)
- Limit to 2 font families per document
- Use font weight for hierarchy, not just size
Proper margins improve readability and ensure content isn't cut off when printing.
- 1 inch (2.54cm) margins are standard
- Wider margins look more elegant
- Account for binding if printing booklets
- Leave space for headers and footers
Every image should have descriptive alt text for accessibility and SEO.
- Describe the image content, not "image of"
- Keep it concise but informative
- Include relevant data for charts
- Mark decorative images as such
Always preview your PDF in different viewers and test with accessibility tools.
- Check on both Windows and Mac
- Test with a screen reader if possible
- Print a test page to verify colors
- Click all links to verify they work